Sun City Center Tennis Association

Executive Board Meeting November 5, 2008

Present: Roger Detrick, Jerry Ash, Carol Holbrook, Tony Holbrook, Linda Smith, Marjorie Norris, and Merle Walters.

President Roger Detrick called the meeting to order at 4:15 P.M.

The minutes from the October 10, 2008 Executive Board Meeting were approved.

Nominating Committee Report: Dave Kelly (Chairman) presented the following nominees to the Executive Board for 4 new members and the November 30^th retirement of Jerry Ash: Don Larson, Donna Waikel, Bruce Chambers, Joe Birnbaum, Petra Stemmel, Les Easton and Ken Macloone.

The Board provided positive feedback to Chairman Kelly. Roger presented a voting plan for the new members to be selected at the November 15^thMembership Meeting. After the five new members have been elected, Roger will volunteer to convene a meeting to enable the new board to decide officer’s roles. Upon selection of the new president, he/she will chair the meeting. The Board approved the plan.

Treasurer’s Report: Merle gave a check for $200.00 from the TA to the Holiday Gift Fund for employees of Sun City Center. Landscaping was added to the tagged General Fund items to be considered by the next board. Over the next two weeks, Roger will contact our last year’s auditor to do the audit again in January, with concurrence of the new president. Merle provided an updated budget with an estimated cash balance of $46,025.00 as of 12-31-09. See attached Treasurer’s Report.

Membership Report: Tony reported that there are 231 full time tennis members and 12 social members. Membership continues to grow. Tony and Carol will represent the TA at “Hi Neighbor” on November 6, 2008. Margie has a list of people that will introduce the Tennis Association to new members. She will post this list on the bulletin board.

Maintenance Report: The CA has installed the new bulletin boards. Tony will give the bulletin board keys to the new Executive Board President and keep one key. Roger thanked the CA via Lyn Rietz for the installation, repair and painting of the area. Tony read a letter that will be sent to the CA regarding morning use of power equipment and the application of chemicals on the court during prime morning court use. This is proving to be an ongoing health and noise concern for the tennis players.

President’s Report: Roger reported that the CA approved only $7,000.00 of the $70,000.00 requested by clubs for Club Requests for 2009. For the TA, the CA will fund the rest of the fans in 2009. They did not fund the canopies or windbreak fencing. The CA will repair canopies if they are damaged. Margie will go to the Florida Room New Kitchen Open House on November 7 to get TA storage assignments. Linda needs help returning items to the kitchen. TA room assignments for 2009 have been acquired from the CA. The Valentine’s Dinner Dance is changed to Monday February 9 instead of February 13. The Spring Member’s Meeting and Picnic is March 8 not February as previously listed. Roger attended the New Chairs Open House on October 22 where he was photographed with the TA placarded chairs in Community Hall. Board members provide Roger a list of volunteers and hours worked by November 12^th, or as soon as possible (for the Sun City Center Volunteers entry in a national competition).

Linda Smith represented the TA at the Community Leader’s Meeting. She reported that Deputy Rob Horton goes to the Lakeland Veterans Nursing Home, and they need personal hygiene items. If anyone can donate such items, take them to the Security Patrol.

General Business: Linda Smith, John Sagraves and Jack Baytos have sent the announcements for the Member’s Meeting and Potluck Dinner on November 15. Linda, Margie and their social team report that everything is ready. So far we have 55 people, and Stan and Elaine Birkinshaw are the entertainment. Roger will thank Carlee Hillman for the hand warmers, windsocks and the bench. Jerry will check on her attending the dinner with her husband, and see if Mary Ann Strahar will speak. A request was made to add the following issues to the Member’s Meeting Agenda:

1. A LOT playing at 9 A.M. during certain timeframes on Wednesdays.

2. TA players only before noon.

The Executive Board voted no on the above issues. Members of the Board feel that adding these items would stir up more bad feelings. With the current transition in CTC leadership any vote by the TA Executive Board now would be premature. The issue of only TA play in the morning was previously addressed and rejected by this board. Linda Smith read a motion written by Jack Grasser regarding allowing Kings Point tennis players to join the TA as associate members paying full dues. The motion was rejected by a majority voice vote. This would be difficult to control; we do not need the money; this may not fit CA reciprocity policy; this would open the door for valid requests for membership of other non-SCC residents. The Fall Fun Day Tournament will be November 22. Nancy Williams says everything is going well. It is $5.00.00 a person to be given to Milt Tepas by November 15. Court maintenance personnel will be invited to the lunch. New TA Executive Board Members should meet between 16th and 23 of November.

Attached is a letter given to the CA requesting that certain maintenance jobs be done in the afternoon to protect the health of tennis players.

The next TA General Member’s Meeting will be on November 15, 3:00 P.M in the Florida Room followed by the Potluck Dinner at 5:00 P.M.

The meeting was adjourned at 6:55 P.M.

Respectfully Submitted,

Carol Holbrook

Secretary

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