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Tennis Association General Meeting
November 15, 2008
Executive Board Members
Present: Roger Detrick, Carol Holbrook, Merle Walters, Tony
Holbrook, Linda Smith, Jerry Ash and Marjorie Norris.
There were enough TA members
present for a quorum.
President Roger Detrick
called the meeting to order at 3:00 P.M.
He introduced the Executive Board Members and thanked each of them for
their hard work during his term as president. Roger also thanked numerous TA members who volunteered their
time and effort this year to help with the many jobs that had to be done. TA member Al Demarest publicly thanked
Roger for his efforts during a difficult year and a half, which elicited applause
from everyone.
The minutes of the last
General Membership Meeting on March 12, 2008 were read by Carol Holbrook and
approved.
TreasurerŐs Report: Merle
Walters presented the annual budget.
The total cash in the bank is $44,960. The estimated cash balance for January 31, 2009 is
$39,525. The budget was approved,
and Merle was recognized for his outstanding work. See attached budget.
Membership Report: Tony
Holbrook stated that membership continues to improve. There are 236 tennis members with 2 more joining in December
and 12 social members. Tony and
Carol Holbrook represented the TA during Hi Neighbor. The dues will again be $75.00 for 2009.
Facilities Report: Tony
Holbrook reported that 3 fans have been installed. The CA will pay for 2 fans for each of the remaining
canopied courts for a total of 4 but will not pay for half of the proposed
windbreak fencing. The total cost
of the fencing is $10,000.00. Only
$7,000.00 of the $70,000.00 requested by all CA clubs was granted. Dave Kelly made a motion that the TA
pay the entire cost of the fencing since our general fund is so strong. Tony seconded the motion, and the
motion was carried by a unanimous vote as part of the 2009 budget approval. The $10,000.00 is included in the 2009
proposed budget. A question from
the floor regarding court drainage was addressed. Unfortunately, the topography flattens out; and mud backs up
on the sidewalks. Extensive
drainage work has been done in the past.
Tony said that the maintenance crew has worked on the problem. The new bulletin boards have been
installed, and the area around them has been painted.
Reservations Team Report: Ed
Cantrell (Chairman) explained the process of random court scheduling, which was
started by Matt Batt. Schedulers
type in a code representing the names of members and courts are scheduled
randomly. Ed thanked Matt for
designing the system. The
schedulers are Paul Davis, Donna Waikel, Maggie Pliska, Ron Hammaker and Ed
Cantrell. A suggestion was made
that team leaders could meet and find out member time preferences, and members
were encouraged to communicate their time preferences to their team
leader. Paul Davis reiterated the
need to fill out the cards correctly and legibly.
PresidentŐs Report: Roger
Detrick stated that the TA and the SCC websites have been enhanced and expanded
by Jeff White. Everything a member
needs to know about the TA such as, court reservation times,
up-dated-membership list, upcoming social events, minutes, rules and by-laws is
on this website. Jeff has done an
outstanding job. Roger received a
concern regarding tennis lessons.
He checked how the money is collected and reported and found that
everything is being done correctly except the TA must retain a part of the
money from each lesson. A decision
was made to retain one dollar per lesson.
Roger spoke to Paul Wheat on the subject of local area guests playing on
TA courts. All members of the CA
and qualified guest can bring guests.
If not a houseguest, the guest can play once a month. The question of enforcement was brought
up; the only recourse for preventing unauthorized use of the courts by guests
is that the TA Membership may vote to remove the offending TA member from the
TA. Maggie Pliska brought up the
ongoing problem of CA members playing on open courts before noon. Tony explained that some members who
quit last year have indicated that they will rejoin. Paul Davis explained the history of the rule and why it was
changed in 1998 to allow CA members to play before noon on courts not reserved
by TA members. Maggie suggested
that singles players be placed in the random scheduling mix. Roger agreed as long as no more than
two doubles preferences would be affected. The new Board will examine these issues. Margie Norris and her team worked hard
to make the strawberry shortcake booth at Fun Fest successful this year. Margie explained the difficulties
associated with this endeavor, and the TA asked the TA members if they wanted
to continue this booth at Fun Fest.
The members seem to want to continue, but no one has volunteered to take
over the Fun Fest position at this time.
Joe Stivers asked Roger to remind everyone that the orange cones mean
that the court is closed.
General Business: Roger
Detrick announced that five new TA Board Members are needed. He introduced Dave Kelly who is
Chairman of the Nominating Committee.
Dave introduced the following Nominating Committee members: Chuck Tooley,
Norma Tooley, and Linda Smith. The
following seven people volunteered:
Bruce Chambers, Don Larsen, Donna Waikel, Ken McLoone, Les Easton, and
Petra Stimmel. Roger conducted the
election. The vote was counted. Tony read the following newly elected
board members: Bruce Chambers, Don
Larsen, Donna Waikel, Less Easton and Petra Stimmel. One of the five will be
completing the second year of the term vacated by Jerry Ash. This will be decided by the new
Executive Board.
Social Report: Margie
Norris reserved the new kitchen storage assignments for the TA. Linda Smith, and team, returned the
items to the kitchen. Linda and
Margie were thanked for the great job on the Pot Luck Dinner and all of the
social events this year. Nancy
Williams collected the money for the last Fun Day of the year. She said tonight was the last chance to
enter.
The meeting was adjourned at
4:20 P.M.
Respectfully
Submitted,
Carol
Holbrook
Secretary
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