Tennis Association General Meeting

November 15, 2008

Executive Board Members Present: Roger Detrick, Carol Holbrook, Merle Walters, Tony Holbrook, Linda Smith, Jerry Ash and Marjorie Norris.

There were enough TA members present for a quorum.

President Roger Detrick called the meeting to order at 3:00 P.M. He introduced the Executive Board Members and thanked each of them for their hard work during his term as president. Roger also thanked numerous TA members who volunteered their time and effort this year to help with the many jobs that had to be done. TA member Al Demarest publicly thanked Roger for his efforts during a difficult year and a half, which elicited applause from everyone.

The minutes of the last General Membership Meeting on March 12, 2008 were read by Carol Holbrook and approved.

Treasurer’s Report: Merle Walters presented the annual budget. The total cash in the bank is $44,960. The estimated cash balance for January 31, 2009 is $39,525. The budget was approved, and Merle was recognized for his outstanding work. See attached budget.

Membership Report: Tony Holbrook stated that membership continues to improve. There are 236 tennis members with 2 more joining in December and 12 social members. Tony and Carol Holbrook represented the TA during Hi Neighbor. The dues will again be $75.00 for 2009.

Facilities Report: Tony Holbrook reported that 3 fans have been installed. The CA will pay for 2 fans for each of the remaining canopied courts for a total of 4 but will not pay for half of the proposed windbreak fencing. The total cost of the fencing is $10,000.00. Only $7,000.00 of the $70,000.00 requested by all CA clubs was granted. Dave Kelly made a motion that the TA pay the entire cost of the fencing since our general fund is so strong. Tony seconded the motion, and the motion was carried by a unanimous vote as part of the 2009 budget approval. The $10,000.00 is included in the 2009 proposed budget. A question from the floor regarding court drainage was addressed. Unfortunately, the topography flattens out; and mud backs up on the sidewalks. Extensive drainage work has been done in the past. Tony said that the maintenance crew has worked on the problem. The new bulletin boards have been installed, and the area around them has been painted.

Reservations Team Report: Ed Cantrell (Chairman) explained the process of random court scheduling, which was started by Matt Batt. Schedulers type in a code representing the names of members and courts are scheduled randomly. Ed thanked Matt for designing the system. The schedulers are Paul Davis, Donna Waikel, Maggie Pliska, Ron Hammaker and Ed Cantrell. A suggestion was made that team leaders could meet and find out member time preferences, and members were encouraged to communicate their time preferences to their team leader. Paul Davis reiterated the need to fill out the cards correctly and legibly.

President’s Report: Roger Detrick stated that the TA and the SCC websites have been enhanced and expanded by Jeff White. Everything a member needs to know about the TA such as, court reservation times, up-dated-membership list, upcoming social events, minutes, rules and by-laws is on this website. Jeff has done an outstanding job. Roger received a concern regarding tennis lessons. He checked how the money is collected and reported and found that everything is being done correctly except the TA must retain a part of the money from each lesson. A decision was made to retain one dollar per lesson. Roger spoke to Paul Wheat on the subject of local area guests playing on TA courts. All members of the CA and qualified guest can bring guests. If not a houseguest, the guest can play once a month. The question of enforcement was brought up; the only recourse for preventing unauthorized use of the courts by guests is that the TA Membership may vote to remove the offending TA member from the TA. Maggie Pliska brought up the ongoing problem of CA members playing on open courts before noon. Tony explained that some members who quit last year have indicated that they will rejoin. Paul Davis explained the history of the rule and why it was changed in 1998 to allow CA members to play before noon on courts not reserved by TA members. Maggie suggested that singles players be placed in the random scheduling mix. Roger agreed as long as no more than two doubles preferences would be affected. The new Board will examine these issues. Margie Norris and her team worked hard to make the strawberry shortcake booth at Fun Fest successful this year. Margie explained the difficulties associated with this endeavor, and the TA asked the TA members if they wanted to continue this booth at Fun Fest. The members seem to want to continue, but no one has volunteered to take over the Fun Fest position at this time. Joe Stivers asked Roger to remind everyone that the orange cones mean that the court is closed.

General Business: Roger Detrick announced that five new TA Board Members are needed. He introduced Dave Kelly who is Chairman of the Nominating Committee. Dave introduced the following Nominating Committee members: Chuck Tooley, Norma Tooley, and Linda Smith. The following seven people volunteered: Bruce Chambers, Don Larsen, Donna Waikel, Ken McLoone, Les Easton, and Petra Stimmel. Roger conducted the election. The vote was counted. Tony read the following newly elected board members: Bruce Chambers, Don Larsen, Donna Waikel, Less Easton and Petra Stimmel. One of the five will be completing the second year of the term vacated by Jerry Ash. This will be decided by the new Executive Board.

Social Report: Margie Norris reserved the new kitchen storage assignments for the TA. Linda Smith, and team, returned the items to the kitchen. Linda and Margie were thanked for the great job on the Pot Luck Dinner and all of the social events this year. Nancy Williams collected the money for the last Fun Day of the year. She said tonight was the last chance to enter.

The meeting was adjourned at 4:20 P.M.

Respectfully Submitted,

Carol Holbrook

Secretary

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