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Sun City Center Tennis Association

Board meeting March 5, 2008

Present: Roger Detrick, Jerry Ash, Merle Walters, Marjorie Norris, Tony Holbrook, Linda Smith and Carol Holbrook

President Roger Detrick called the meeting to order 4:32 P.M.

The minutes from the January meeting were read by Carol Holbrook and approved.

Treasurer’s Report: Merle Walters reviewed the budget with the board members.

The annual audit was conducted by Jennie Flietner on February 17, 2008. Jennie reported that the budget submitted was excellent. Marjorie Norris was given a check for $240.00 for strawberries for Fun Fest. A check was given to the CA for $262.50 for the fan on court 10.

The Tennis Association paid the CA $7,000.00 as their share of maintaining the tennis courts. The CA recognized our payment of $7,000.00.

Other clubs make the following contributions to the CA for their facilities:

The Lawn Bowling Club pays for one-half of the maintenance cost for the lawn bowling greens, which is $1,489.50 per month.

The Pickleball Club gave the CA $2,550.00 for the installation of a sidewalk at the Pickleball Courts.

Membership Report: New membership lists have been mailed to members. As of March 2008, the TA has 212 full time members and 13 social members. Tony placed an ad in the newspaper for new members. These ads will be placed again in a few weeks.

Information about the TA at www.SunCityCenter.org has been brought up to date. The Sun city Center Web Site includes links to our Web Site. The Sun City Center Visitor Information Center has a summary of the TA. They are making people aware of our club.

Maintenance Report: The test fan has been installed on court 10. An additional $1,000.00 will be required to install two more fans under the canopies of courts 5-8. The cost will be paid within the 2008 budget. Tony is continuing to contact fencing companies for cost estimates to modify the court fences to enclose the four ends of the courts with 10’ replacement fences. Additional windscreens should greatly reduce our wind problem.

A letter was sent to the CA requesting upgrading the court lighting system. The CA has agreed to replace the 500-watt mercury vapor bulbs with 1,000-watt bulbs. Roger submitted a club request form to the CA to include in their 2009 budget the replacement of the vinyl canopies. Three replacement canopies will be paid by the CA and two by the TA.

President’s Report: Roger reported that the revised list of TA Board Members, reflecting the current roles for Marjorie Norris and Linda Smith has been provided to the CA. 850 new chairs have been ordered by the CA. We donated $500.00 last year from FunFest profits to the project. Roger reported suggestions on enlarging the TA club area possibly with co-clubs, better landscaping, and better chairs. We will discuss future improvements at the next TA board meeting.

General Business: It was proposed and approved unanimously by the TA Board that members must include the name of the guest or substitute when filling out the weekly lottery cards for reserved court times. Tony will notify Ed Cantrell. Linda Smith has posted mailed notification of the March 12 members meeting and picnic. In the future an agenda will be placed on the TA bulletin board 5 days prior to the meeting. Linda reported that the Java Cow, for $3.00 per person, would furnish everything for the March 12 picnic. Gary and Kelly will provide the entertainment for the picnic. Marjorie has requested help for Fun Fest and strawberry shortcake will be sold. Profits will go to the Renovation Fund. Linda will be collecting money for the April 5 Fun Day Tournament at the picnic on March 12. Jerry Ash reported that all promotion on day-with-the-Rays on April 10 has been distributed. The Rays will have a booth at Fun Fest. Jerry will put out a reminder to the members. Jerry will work on CA room assignments for 2009. TA requests must be made by April 1, 2008. Jerry distributed information regarding a summer trip to the U.S. Open Tennis Tournament.

The next Executive Board Meeting will be April 2, 2008 at 4:30 P.M. in the Pelican Room. The meeting was adjourned at 6:28 P.M.

Respectfully submitted,

Carol Holbrook

Secretary

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