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Tennis Association General Meeting

March 12, 2008

Executive Board Members Present: Roger Detrick, Merle Walters, Tony Holbrook, Linda Smith, Marjorie Norris, Jerry Ash, and Carol Holbrook.

There were not enough TA members present for a quorum.

President Roger Detrick called the meeting to order at 3:05 P.M. He introduced the Executive Board members and new TA members. He thanked all the volunteers who worked for the TA over the past year.

The minutes of the last General Membership Meeting on November 2007 were read by Carol Holbrook and approved.

Treasurer’s Report: Merle Walters presented the budget. The audit that was done stated that our budget was excellent. Everything was balanced and up to date. Thanks Merle! Our monetary situation is very good. We have $11,750.00 in checking. Merle stated that we are within $2,800.00 for our social events. Since canopy replacement will be done next year, not this year, the $3,000.00 adjustment was not used. Unrestricted cash is 34,363.00. Our budget for this year is at the break-even point.

Membership Report: Tony stated that membership is 237, down 32 members from last year. The previous year’s membership reduction was also by 32 members. Tony introduced the new members. A question was asked regarding this drop in membership and how we are going to attract new members. Tony replied that ads had been placed in local newspapers as public announcements. The ads will be placed again in the near future. Roger explained that the SCC Welcome Center has information on the TA. Tony and Carol will be at the “Hi Neighbor” event in November sponsored by the CA. Paul Davis explained that the loss of members was not as bad as the numbers inferred, since our membership is always in a state of flux due to the active nature of tennis and people constantly coming and going. Roger also explained that the TA and SCC Web Sites are being updated and expanded.

President’s Report: Roger Detrick reported on the Five Year TA/CA Maintenance Plan, and that our 2008 share of the money had been paid to the CA in the amount of $7,000.00. He announced that the TA rules have been updated regarding ball-machine usage and the Competitive Tennis Club’s court usage. A question was raised concerning expanded use of the email addresses. Due to security concerns only the Executive Board member’s email addresses will be published. All other members should call Jack Baytos regarding communications utilizing emails. Roger brought up the suggestion for a bigger, better, TA pavilion and the need for more storage. A letter of appreciation was sent to Joe, Gene and the maintenance crew for doing an excellent job. The problem of mud left on sidewalks after storms was addressed. Although underground drainage pipes have been installed, the drainage area lacks sufficient gradient to properly drain. Tony will present the problem to the CA for a possible solution. Roger discussed the problem of the missing picnic sign-up sheet and Margie’s Fun Fest list. They were found in various places. Spring loaded doors and handles on the doors were brought up as possible solutions. Possible solutions to missing items on the TA bulletin board will need to be addressed at future meetings. Roger also addressed the need to wear proper tennis shoes. Shoes must have flat soles without ribbing. Soft court tennis shoes are available, and they usually have a herringbone design.

Social Report: Margie Norris reported that everything is going well for Fun Fest. Some areas still need volunteers. Nancy Williams discussed Fun Day, April 5. The annual picnic is tonight. Linda Smith says that everything is ready. November is the Pot Luck dinner and then another Fun Day. Jerry Ash discussed SCC Day with the Rays. They will have a booth at Fun Fest. Jerry also discussed a possible trip to the U. S. Open in September. It would cost each person approximately $1,000.00 and would include everything. He took a poll and found that no one was interested. Jerry asked for more feedback about possible alternatives. A future trip to the senior tour in Naples next year is a possibility. Jerry offered to help Tony generate more new-members. Jerry also said that he would build community networks.

Maintenance Report: Tony reported that the CA installed 1,000-watt bulbs on the lighted courts to upgrade the 500-watt bulbs as a response to Tony’s request to improve the lighting. Tony had one fan installed on courts 9-10 as approved by the TA and CA. Two more fans will be installed by this summer. The CA will pay half the total costs of all fans but not until 2009, since the cost must be included in their 2009 budget. Therefore, only three fans will be installed on courts 5-10. All fans will have a 60-minute timer to save electricity. Tony is looking into the process of upgrading the fencing. To cut down on the wind, he proposes higher fencing at the ends of courts 1,5,4, and 10. He is attempting to get CA approval, which is dependent upon total cost. Cost estimates are currently being sought. Nancy Williams will look into grant money for fencing in the 2009 budget.

Other Business: Two TA members complained that the CTC (Competitive Tennis Club) has not been whiting out courts that were scheduled, but not used, for play on occasion at 10:30 on Wednesdays. Carol Holbrook and Mary Ann Twitty explained that it is the responsibility of the individual captains to white out the unused court times. Sometimes we are not notified in time to do this in advance. This subject will be addressed at the future meeting of the Executive Board. Jerry Ash will address the problem with other members of the CTC.

Roger motioned to adjourn at 4:30.

Respectfully submitted,

Carol Holbrook

Secretary

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