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Sun City Center Tennis Association

Executive Board Meeting March 5, 2009

 

Present:  Bruce Chambers, Les Easton, Don Larsen, Carol Holbrook, Linda Smith, Petra Stimmel, and Donna Waikel.  Also present:  Larry Messick and Roger Detrick. 

 

President Bruce Chambers called the meeting to order at 1:00 P.M.

 

The minutes from the February 20, 2009 Emergency Executive Board Meeting were read by Carol Holbrook and approved.

 

TreasurerÕs Report:  Don Larson announced that the budget continues to be in good shape.  The five-year maintenance agreement with the CA of $8,000.00 was paid at the beginning of February.

 

Membership Report:  Donna Waikel reported that to date the TA has 225 paid members.  The TA Executive Board voted to support DonnaÕs suggestion to send an invitation to all new CA members to join the TA.

 

PresidentÕs Report:  Bruce Chambers received a letter from Jerry Ash stating that he is now following the rule, which states that Kings Point residents may only use the courts once a month for each individual guest.  JerryÕs Good Neighbor Tennis Club plays three days a month at Kings Point and one day a month at Sun City Center.

 

The violation of the TA rule, that bikes cannot be ridden within the tennis court complex, was addressed.  A motion to walk all bikes to and from the bike racks within the court complex was passed unanimously. 

 

The TA Executive Board rescinded the last meetingÕs vote to vote on CTC court usage times by TA members at the next General TA Meeting.  There must be a separate General TA Meeting immediately after the General TA Meeting on March 18th to vote on this issue.  A letter explaining this will be sent to all members.  This is necessary to be in compliance with the Rules of Order.  Les Easton made a motion that the TA should have this Special Meeting at a different time rather than after the General TA Meeting on March 18, 2009.  This motion was not seconded.  Bruce explained that getting an appropriately sized room later could not be done in the referendumÕs time frame of March 20, 2009.  All rooms are booked.

 

The issue of the TA having exclusive use of CA tennis courts was research by Bruce.  There was a 1992 court agreement between the CA and the TA that gave the TA exclusive use of the 4 new (at that time) tennis courts (courts 1-4) only.  No other agreement could be found. Roger Detrick concurred.

 

Social Report:  Linda Smith reported that 104 people attended the ValentineÕs Dinner Dance.  There are 100 people signed up, so far, for the March 8, 2009 Picnic.  Sunnys is catering.  Petra Stimmel has ordered the T-shirts for Funfest on March 21, 2009.  They will be ready on March 16th at a cost of $1,388.86.  We will charge $10.00-$15.00 for them.  Great job Linda and Petra.  Nancy Williams says that there are 60-80 people, so far, participating in the April 4, 2009 Funday Tournament.  Petra will reserve the necessary rooms by April 2, 2009 for next yearÕs social functions.

 

General Business:  A new member, Danie Vance, addressed the TA Board regarding a letter she recently sent to Bruce.  She is concerned that her tennis coach is not a CA or TA member.  His name is Tal Kennan, and he lives in Kings Point.  Danie was informed that as a TA member she can have a registered instructor, but the money he is paid must first go to the TA and the TA would then pay him due to tax laws.  Also, he would need to show proof of liability insurance which must be given to the TA.  She was shown the Rules and Regulations regarding tennis instruction.  Don Larson gave her his phone number to get the form. 

 

Donna Waikel made a motion that Ron Hammaker be given the $75.00 back that he paid for a member to join.  The member did not want to join.  TA Executive Board passed her motion unanimously.

 

The ball machine remote is broken.  Tony  Holbrook contacted the company and was told it is no longer manufactured, and a substitute has not yet been found.  Whether to buy another machine will be brought up at the TA General Meeting on March 18, 2009.

 

The TA Executive Board addressed each proposal of the membership referendum regarding CTC court usage, which will be voted on March 18th during a Special Meeting.  It was decided by the TA Executive Board and Larry Messick that Proposal 1 does not apply.  There is priority court time available other than 9:00 A.M for TA members.  TA members will still be able to play even with the CTC using 3 courts at 9:00 A.M. on Wednesday and Saturday.  Also, we have 10 courts.  Regarding Proposals 2 and 3, Bruce pointed out that according to RobertÕs Rules of Order, the TA General Members vote of 2007 can be overruled by a higher authority.  Since the CA ruled that the CTC be given 9:00 A.M. time on Saturday, the TA Executive Board can give the CTC 9:00 A.M. court times according to the TA By-Laws, Article III, Section 2.  The CA ruling nullified the General MemberÕs vote of 2007.  The TA Executive Board made a motion for a maximum of 10 minutes for each side of this debate to state their positions.  Any discussions from the floor should be 2 minutes each.  The ballot for each proposal will be Yes, No, or Non-applicable.  Donna will provide membership ballots at the door with a current membership list.  This motion passed unanimously.

 

The Kings Point continuing issue was tabled until the next TA Executive Board Meeting on April 9, 2009 at 1:00 P.M. in the Maintenance Conference Room.  The next meeting of the TA General Membership will be March 18, 2009 in the Florida Room at 4:00 P.M.

 

The meeting was adjourned at 3:25 P.M.

 

                                                                                          Respectfully submitted,

                                                                                         

 

 

Carol Holbrook

                                                                                          Secretary

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