Tennis Association General
Meeting
March 18, 2009
Present: Bruce Chambers, Carol Holbrook, Donna Waikel, Don Larsen, Les Easton, Petra Stimmel and Linda Smith.
There were enough Tennis Association members present for a quorum.
President Bruce Chambers called the meeting to order at 4:05 P.M. He welcomed the attending members and introduced the Executive Board Members. Bruce thanked them for their hard work and thanked the many volunteers including Ed Cantrell and his court schedulers, Jack Batos for the emails, Jeff White for the website, Tony Holbrook for court maintenance and Joe Stivers and the maintenance crew.
The minutes of the last TA General Meeting of November 15, 2008 were read by Carol Holbrook and approved.
Membership Report: Donna Waikel reported that the TA has 228 paid members. Of those paid members, 6 are social and 20 are new members.
TreasurerÕs Report: Don Larsen reported that Ken McLoone completed the audit, and the budget is still in good shape.
Social Report: Linda Smith thanked the numerous volunteers who helped with this yearÕs social events and that the next TA social event is in November. Petra Stimmel reported that the T-shirts are in for the TA Funfest Booth. She requested that everyone buy them at $10.00 to support our club. The Funfest TA Booth is in the same location as last year. If anyone wants a shirt before or after Funfest he/she should see Petra. Nancy Williams was not in attendance so Bruce Chambers suggested that anyone who still wants to play in the April 4, 2009 Funday Tournament should see him.
Maintenance Report: Tony Holbrook reported that tennis courts 1-4 are in bad shape. Therefore, those courts will be completely refurbished early on March 30, 2009 at a cost of $10,000.00. He informed the TA that TA cost for resurfacing would come from the $8,000.00 annual payment for court maintenance. Therefore, the TA will not incur any additional cost. Tony assured the TA that the remaining fans for courts 1-4 would be installed by summer. Jerry Ash was concerned that the tennis balls were rolling under the new gates. Tony replied that dirt and/or shells could be built up under the gates to alleviate the problem. A request will be made to the Maintenance Department to solve the problem.
PresidentÕs Report: Bruce Chambers reported that the five-year maintenance agreement with the CA of $8,000.00 was paid. Also, the end-of-the-court fencing and windscreens have been installed and the CA has been paid. Bruce reported that we are still having a problem with people wearing incorrect tennis shoes on the courts. He requested that TA members be diligent in wearing the correct shoes and calling it to the attention of those who do not.
Bruce informed the members of the recent CA Board Meeting results. The CA Board voted on and upheld the 2007 Agreement among the President of the Competitive Tennis Club, the Community Association, and the Tennis Association regarding the CTCÕs legal status. There were two motions voted upon. In the first motion, The CA Board approved the Court Usage Agreement dated March 2, 2007 that allowed the CTC to use CA tennis courts in competition against non-CA members. In the second motion, the CA Board approved a Court Usage Agreement signed Feburary 23, 2009 that allowed the CTC to use three CA tennis courts at 9:00 A.M. and two courts at 10:30 A.M. on Wednesdays and Saturdays. Both motions were approved by a clear majority of the CA Executive Board.
General Business: Don Larsen motioned that the Special Meeting following this meeting, regarding a vote on CTC court usage, be cancelled since it is not longer relevant. It was seconded, and some discussion followed. The motion to cancel the Special Meeting passed with only 2 people opposed.
The meeting was adjourned at 4:40 P.M.
Respectfully submitted,
Carol Holbrook
Secretary